Franklin On The 4th
July 4th, 2011
Harlinsdale Farm, Franklin, TN
Benefiting The Franklin Lions Club
General Vendor Information
Franklin On The 4th is an annual 4th of July Patriotic Celebration produced by Zia Music Production, LLC for the Franklin Lions Club. Its purposes are to Celebrate the 4th of July, showcase high quality superb musical entertainment, acquaint the public with the restored Harlinsdale Farm park, and raise money for this years non-profit beneficiarie, The Franklin Lions Club. The 2011 festival drew an estimated 10,000 people for the one day event. The event begins at 2 p.m. and continuing until the conclusion of the fireworks.
All applicants must fill out the FOT4 application form below and submit to:
FOT4 Committee
Vendor Application
PO Box 140835
Nashville, TN 37214
Or Email – Subject Title: “FOT4 Vendor Application Committee” to:
pablod953@gmail.com
Note: Check must be mailed and received before acceptance is complete.
1. There are absolutely no refunds once fees are paid for any reason. By signing this contract the vendor agrees to pay the specified booth rental fee of $150 for a 10x10 space or $300 for a 10x20 space. Any cancellation will result in a forfeiture of all fees paid. Please submit one check for all fees,(not including the damage deposit) if not accepted monies will be refunded less the application fee. All fees and positioning will be handled on a first come first served basis after the initial deadline has past. All checks should be made payable to: "Franklin On The Fourth" Festival. Application deadline is May 15, 2012.
2. Returning vendors will have priority until April 15th 2012. At that time all vendors will be considered on a first come first served basis and product.
3. All vendors will pay a separate $100 damage deposit check that will be returned after the festival is complete and the vendor has been checked out to make sure the site is left clean and deemed acceptable by management and The City of Franklin.
4. Vendor agrees to submit a certificate of insurance with a minimum of $1,000,000 (one million dollars) insurance liability coverage and listing: Zia Music Production, The City of Franklin, and The Lions Club as additional insured under their policy.
Vendors will not be allowed to participate in the event if insurance has not been
received by May 15, 2011 and will forfeit all fees paid to that point.
5. Vendor agrees to indemnify and hold harmless: Zia Music Production, LLC, The
City of Franklin, and The Lions Club against any claim or action for any cause. Vendor agrees that they will be responsible for their own insurance under this hold harmless clause, which is made a part of this contract.
6. Vendor will submit a complete menu to include prices of items to be sold at this event. It is understood that booth spaces will not be allocated until menu and all other requested information is received.
7. Vendor understands that it is their responsibility to provide their booth, tent,
trailer, etc. If utilizing a tent, application must include a copy of the Flame
Spread Certificate and must meet the basic requirement of NFP 701. In addition,
Vendor agrees to adhere to all Health and Fire Department regulations related to
booth setup and proper food preparation and service. Vendor understands that the Health and/or Fire Department will close their operation and vendor will forfeit all fees paid under this agreement if standards are not adhered to.
8. Vendor understands that it is their responsibility to obtain a Propane Permit from the Franklin Fire Marshall’s Office prior to setting up for the event if applicable.
9. Vendors will be allowed to sell soda and water for an additional fee as specified below. Any other beverages will be approved on a case by case basis. Any violation of this policy will result in immediate termination of this contract and
forfeiture of all paid fees.
10. Vendor understands that the Franklin On The 4th name and logo are restricted trademarks. As such, any use of these is strictly prohibited without written consent from Zia Music Production, LLC .
11. No smoking paraphernalia or any items deemed inappropriate or illegal by the State of Tennessee may be sold.
12. Tennessee State sales tax will be the sole responsibility of the vendor.
13. It is understood that submission of my application and menu does not guarantee a spot at this event. The Franklin Jazz Festival will notify vendor either via email of their acceptance and approved menu. Attempts to sell any other items not on the pre approval letter will result in termination of this agreement and the forfeiture of any and all fees paid.
14. Vendor understands that if a major sponsor is designated then Vendor may be required to use that named product.
15. Vendor understands that they will be fined a minimum of $500 for not
disposing of waste properly in provided dumpsters and grease traps. Vendor
understands that tree wells are not to be used as trash or waste receptacles.
16. Any violation of this agreement will permit the immediate termination of this
agreement.
17. I understand that I am responsible for my employees and will ensure that their actions reflect favorably on the Franklin On The 4th Festival, The City of Franklin, the Lions Club and their Board and employees.
18. I understand that if I cancel my participation in this event all monies I have paid will be forfeited except for the clean up deposit.
19. Any questions or concerns should be addressed to Paul Deyo at
615-498-5562 or email through the web site at: www.tneventinfo.com
Accepted By: ______________________________________________________________________
Concessionaire/Date: ___________________________________________________________________
Note: Please email a copy of your Logo and the name of your product so that we can list you on the website. www.franklinjazzfestival.com
All information provided by ZIA Music Production, LLC.
Member in good standing with the American Federation of Musicians, Local #257 and the Williamson County Franklin Chamber of Commerce.
2012 Franklin On The 4th
Vendor Application
Business Name: ____________________________________
Point of Contact: ___________________________________
Address:_____________________________________________
City/________________State:_______________________Zip:_____________________
Phone: _____________________________Fax: ____________________________
Cell:___________________________ Email:________________________________
Proposed Food Item Price
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
1. Booth Fees: $150 per 10x10 space. - $300 per 10x20 space.
Number of spaces requested: ______10x10______10x20
Booth Fee Total: $_________
2. Application Fee (non-refundable) $20
3. Electricity Fee – per 110 amp hookup - $75
Number of Hook-ups requested: ________ ____(__
NOTE: Electricity is extremely limited at Harlinsdale Farm. Therefore, all craft booths must supply battery operated lighting for their booth.
Food vendors will be allowed three 110 plugs. The City will have light towers on sight. Fireworks begin at sundown & this event ends at the conclusion of the fireworks.
